Frequently Asked Questions
How do I contact the Summer Studio Office?
The Summer Studio Office can be reached by phone at (703) 356-1920 or via e-mail at email@example.com. If no one is available to take your call, please leave a message and a staff member will respond as soon as possible.
How old does my child need to be to attend Summer Studio?
Campers must be 3 years old by September 1, 2022, to attend Summer Studio.
Does my child need to be potty-trained?
Yes. All campers attending Summer Studio must be potty-trained. We understand that accidents may happen and ask that children ages 3-5 years bring an extra change of clothes to keep in the classroom. Unfortunately, we are not able to enroll campers in pull-ups.
What forms do I need to complete in order for my child to attend Summer Studio?
The following forms must be submitted to the Summer Studio Office prior to your child’s first day of camp:
- Proof of Identification Form (must be completed in person by a legal parent/guardian)
- Commonwealth of Virginia School Entrance Health Form
- Medication Authorization Consent Form completed by a parent/guardian and physician (only if prescription medication is required)
If your child attended The Langley School for the 2021-2022 academic year, you will NOT need to resubmit the Proof of Identification or the Commonwealth of Virginia School Entrance Health Form unless an update has been made.
How do I complete and/or submit the required forms?
You can complete and/or submit the required forms on the following dates:
- May 4, 2022 from 12:00 p.m. - 2:00 p.m.
- May 11, 2022 from 12:00 p.m. - 2:00 p.m.
- May 18, 2022 from 12:00 p.m. - 2:00 p.m.
Can I tour the campus before the first day of camp?
Yes. Due to Langley’s COVID-19 safety policies, private tours are scheduled during after-school hours only. Please email the Summer Studio Office at firstname.lastname@example.org to set up a private tour with one of our staff members.
Can I add more classes after I have registered my child?
Yes. To add more classes to a completed registration, email the Summer Studio Office at email@example.com.
The class I would like to register for is full. How do I place my child on the waitlist? How are we notified if a space has become available?
Due to the popularity of our classes, waitlists do occur. To place your child on the waitlist, you must register for the specific class waitlist. There is no fee for being on a waitlist, nor is any credit card information required. We cannot take registrations or hold spots over the phone. Please know that as spaces become available, they are filled in the order in which they were registered for the waitlist.
Should a space become available, you will be notified via email and/or telephone to confirm interest in the available spot(s). If you decide to enroll your child in the available spot(s), you will need to complete your registration by paying the deposit and/or full payment online (please see our class changes, cancellations, & withdrawals policy). There is no penalty should you choose not to enroll.
What are the chances of my child getting into a waitlisted class?
It is difficult to predict if or when a class change or cancellation may occur as we receive class changes and cancellations up to the first day of classes.
What is the refund or cancellation policy?
Parents/guardians must inform the Summer Studio Office in writing if they are withdrawing their child from any class. If a cancellation is made at any time before May 1, 2022, all payments, minus the $175 cancellation fee per week, will be refunded. No refunds will be granted for withdrawals after May 1, 2022. Deposits are non-refundable and non-transferable between classes, siblings, and other programs offered by The Langley School.
If a class is under-enrolled, Summer Studio reserves the right to cancel the class and a full refund will be granted. Advance notice will be provided in these situations two weeks prior to the start of class.
There are no refunds for absences and there is no provision for make-up classes. No refund will be granted in the event of dismissal for inappropriate or unsafe conduct.
What is your COVID-19 policy?
The Langley School Summer Studio aims to provide safe, meaningful, in-person experiences for our campers that include a variety of effective COVID-19 risk-mitigation strategies. The health and well-being of our campers, teachers, and staff members is paramount, and we will continue to review and update our policies in accordance with local health officials and the latest CDC recommendations as we approach summer 2022.
Can I change my child’s class schedule?
Space permitting, class changes may be made before registration closes for a camp week. Please review our policy on class changes.
When does registration close?
Registration for each session closes on the following dates:
- Week 1: June 10, 2022
- Week 2: June 17, 2022
- Week 3: June 24, 2022
- Week 4: July 1, 2022
- Week 5: July 8, 2022
- Week 6: July 15, 2022
Can I request a friend to be in my child’s class/group?
Summer Studio will make every effort to accommodate requests for campers to be in the same group as a friend or family member who is registered for the same class or age group as we know how important this can be to our campers. However, requests are not guaranteed.
Do you have themes for each week?
Yes, we do have weekly themes, which we call Friday Frolics.
- Week 1: Out of this World
- Week 2: Under the Sea
- Week 3: Party in the USA
- Week 4: Around the World
- Week 5: Wild in the Jungle
- Week 6: Aloha to Summer
How will my child find his/her classes?
Campers are supervised at all times and will be walked to their classes by staff members.
Do you offer extended care?
Yes. Our Extend the Fun after-care program runs from 3:30 – 6:00 p.m. daily for campers in preschool through kindergarten. You may register for the week. Please see Camp Extras for additional information.
Do you have a nurse on staff?
Yes. Summer Studio has a registered nurse on campus during the camp day.
What do I need to do if my child needs prescription medication?
In order for prescription medication (including EpiPens) to be administered to a camper, a written Medication Authorization Consent Form must be completed by a parent/guardian and the child’s physician.
All medication must be in the original container, with the child’s name, the name of the medication, and the dose of the medication indicated on the prescription label. All medication will be kept in the nurse’s office.
The Langley School requires all parents/guardians to provide the school with at least two EpiPens (epinephrine injectors) if they have informed the Summer Studio Office that their child has a potentially life-threatening allergy. If medication and documentation are not provided, the child will be sent home and not permitted to return to Summer Studio until all materials have been submitted. Medication must be picked up at the end of Summer Studio.
What should my child wear to camp?
Summer Studio encourages campers to wear clothing that is both comfortable and conducive to learning. Campers should dress in a style that reflects modesty, self-respect, and sensitivity to others. We encourage you to label all of your child’s belongings.
For safety reasons, we ask that you not send your child in flip flops, Crocs, roller sneakers/Heelys, or any kind of backless shoes as they are not recommended for any activity.
We recommend that campers always bring a full change of clothes (including socks and undergarments).
What should my child bring to camp?
Summer Studio encourages campers to bring the items listed below each day. We encourage you to label all of your child’s belongings.
- Water bottle
- Backpack or bag
- Lunch, if full-day attendance
- Snack (morning session ONLY)
- Change of clothes
Does my child need a snack?
Yes. Campers participating in a morning class should plan to bring a snack. Summer Studio is a peanut-controlled environment. We request that campers not bring anything in their snacks that contains peanuts, peanut butter, any peanut products, or products containing peanut oil. Please label peanut substitutes accordingly to avoid any confusion.
Does my child need a lunch?
Yes. Summer Studio is a peanut-controlled environment. We request that campers not bring anything in their lunches that contains peanuts, peanut butter, any peanut products, or products containing peanut oil. Please label peanut substitutes accordingly to avoid any confusion.
Can I walk my child into camp?
Yes. Parents are welcome to walk their camper to class on the first day of camp as this helps our youngest campers to transition into their day.
Can I stay and observe my child’s class?
To assist your child in transitioning quickly, we ask that you drop off and do not stay. Oftentimes, a parent’s presence can be distracting to some children.
What is your policy for inclement weather (heat or rain)?
Summer Studio has an inclement weather and emergency procedure plan. Indoor spaces are available. In the case of extreme heat, activities are modified and outdoor time is limited.
What if my child needs to leave early or arrive late?
If your child is late to arrive, please walk him or her into the Summer Studio Office and sign in. We ask that parents/guardians not take a child directly to his or her class. If your child needs to leave early, please contact the Summer Studio Office by telephone at (703) 356-1920 or via email at firstname.lastname@example.org so we can ensure that your child is ready and waiting for you in the Summer Studio Office.
When can I line up for carpool?
You may begin lining up for carpool drop-off and pick-up no earlier than 10 minutes prior to the designated times below:
- Morning drop-off: 8:10 a.m.
- Morning pick-up: 11:30 a.m.
- Afternoon pick-up: 3:30 p.m.
Can I park and walk in to pick up my child?
Yes. We offer a “park & pick-up” option during afternoon carpool. We ask that you park your car in the main lot and bring your carpool placard or photo ID to the side door of the Betty Brown Lower School building to sign out and pick up your camper.
What should I do if someone else is picking up my camper?
Any person (including parents) picking up a camper from Summer Studio must be authorized to do so on the camper’s registration form. Please know that they will need to present a photo ID to the staff member present. Therefore, please bring a driver's license or other photo ID each time. Additionally, any changes or modifications to a camper’s authorized pick-up list must be submitted to the Summer Studio Office in writing.
How do I inform Summer Studio of a playdate arrangement?
If your child is going home with a friend or is bringing a friend home, a written authorization (via email to email@example.com) from BOTH families is required 24 hours in advance.
I am running late to pick up my child. What should I do?
Please contact the Summer Studio Office by telephone at (703) 356-1920 as soon as you (or the authorized pick-up person) know you will be late. Please see below for additional information:
- Mid-Day Late Pick-up: Campers will wait in the Summer Studio Office until picked up. Parents/guardians will be charged the Extend the Fun drop-in fee of $20.
- Afternoon Late Pick-up: Campers not picked up during afternoon carpool will be sent to Extend the Fun and parents/guardians will be charged the drop-in fee of $20.
- Extend the Fun Late Pick-up: Extend the Fun closes promptly at 6:00 p.m. A late fee per pick-up is assessed after 6:00 p.m. Between 6:00 – 6:30 p.m., charges are $25 for every 15 minutes or fraction thereof. After 30 minutes, charges increase to $50 for every 15 minutes or fraction thereof.
Do you offer transportation? How does it work?
Yes. Summer Studio offers cluster-stop bus service in McLean, Great Falls, North Arlington, and Vienna. Busing options are morning, mid-day, afternoon, or round-trip. Registration is for the entire week.
Families choosing to participate are contacted one week prior to their start at camp to confirm the exact location of the cluster stop, as well as drop-off or pick-up times. In the event of your child’s illness or absence, please notify the Summer Studio Office as soon as possible. There is no refund for cancellations or absences on the bus.
If no adult is present at the drop-off location to receive the camper, he or she will be brought back to The Langley School at the completion of the route. For mid-day busing, the camper will wait in the Summer Studio Office until pick-up. For afternoon busing, he or she will join Extend the Fun. In both cases, parents/guardians will be charged the extended care drop-in fee of $20 per day. Please see Camp Extras for additional information.
Where is lost and found located?
The lost and found cabinet is located in the entrance to the Betty Brown Lower School building. All items remaining in the lost and found cabinet at the end of each week will be held for one week. After that week, all items will either be donated to charity or discarded. Summer Studio is not responsible for lost or stolen items. We encourage you to label all of your child’s belongings.